Notifications

4
💰

New transaction: 250g @ 24K from Ama Mensah

2 minutes ago
📈

Gold price surged +1.8% today — GHS 680/g

1 hour ago
👤

New customer registered: Kwame Boateng

3 hours ago
📋

Monthly report for March 2025 is ready

1 day ago

Dashboard

Overview of your gold trading operations

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Today's Transactions
—
Gold Bought Today
—
Gold Refined Today
—
Remaining Unrefined
—
Total Transactions
—
Total Revenue
—
⚖️ Current Gold Status
Live inventory breakdown by refining status
Unrefined
—
— transactions
Partial
—
— transactions
Total Refined
—
—
Available to Refine
—
— fully refined txns
Transaction Volume
Gold transactions over time (grams)
By Purity
Distribution this month
24K (99.9%) 42%
22K (91.6%) 35%
18K (75%) 18%
14K (58.3%) 5%
Recent Transactions
Latest transactions for this branch
IDDateBranchCustomer TypeWeight / StatusTotal (GHS)
🔥 Refining History
Recent FIFO refining batches
Batch RefDateWeight Refined ByTxns Used
📊 Daily Performance
Last 7 days — weight bought, refined and value
DateTransactionsGold Bought (g) Gold Refined (g)Total Value (GHS)

Transactions

Select the type of transaction to record

Buy Balls
From Customers
Weight · Blade price · Auto payout
Refining
From Customers
Karat · Density · Pounds · Payout
Refining
From Shop Balls
Inventory gold · Karat · Valuation
Transaction History
All recorded transactions for this branch
Txn IDDateTypeCustomer WeightTotal (GHS)
Buy Gold Balls
From Customers — enter weight & blade price
TXN —
GHS
1 blade = 8 grams
g
Unit Price / gram —
Total Payout —
Live Preview
Enter blade price and weight to see payout
Customer Refining
Calculate karat, density & total payout
TXN —
Refine Shop Gold — Select Transactions
Choose unrefined transactions from your branch (FIFO order)
⏳
Loading unrefined inventory…
Shop Balls Refining
Process inventory gold — karat, valuation
TXN —
✅
123 Gold Street, Accra, Ghana • +233 30 000 0000
OFFICIAL RECEIPT
Total Amount —
Thank you for choosing GoldTrack Pro
This is a computer-generated receipt

Customers

Manage your customer database

🔍
NamePhoneTotal Transactions Total SpentLast ActiveActions

Reports

Generate and export business reports

Sales Report
Monthly and yearly gold sales summary with charts and breakdown by karat.
Updated today
Customer Report
Client activity, spending tiers, and acquisition trends over selected period.
— clients
Inventory Report
Gold stock levels, karat breakdown and movement history.
In stock
Profit & Loss
Revenue vs cost analysis with margin calculations across all transactions.
— margin
Transaction Log
Complete auditable log of all buy and refining transactions with filters.
— records
Refining Report
FIFO batch history, karat analysis, and refined gold weight by period.
— batches
Branch Performance
Side-by-side comparison of all branches — revenue, gold bought, refined.
Admin only
Export All Data
Download a complete CSV export of all transactions for your branch.
CSV / Excel

Gold Calculator

Real-time gold value estimator

⚖️ Gold Refining Calculator

Calculate pure gold content and estimated market value

Results
Pure Gold Content
—
grams
Estimated Value
—
GHS
Refining Loss (5%)
—
grams
Net Value After Loss
—
GHS

Receipt Generator

Generate printable transaction receipts

Fill Receipt Details
Preview
123 Gold Street, Accra, Ghana • +233 30 000 0000
OFFICIAL RECEIPT
Receipt No.#GT-2025-0048
Date & Time—
Customer—
Phone—
TransactionBuy
Gold Weight—
Purity—
Price Per Gram—
Total Amount —
Thank you for choosing GoldTrack Pro
This is a computer-generated receipt

Settings

Manage your account and system preferences

🔐 Change Password
Enter your current password to set a new one
✏️ Change Login Details
Update your email address or username
💲 Default Blade Price
Used as default when recording buy-ball transactions
Unit price per gram = Blade price ÷ 8
👤 Account Information
Your current session details
Full Name
—
Email
—
Username
—
Role
—
Branch
—
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Admin Dashboard
Global overview — all branches combined
Filter Branch:
Today's Transactions
—
— today
Total Revenue
—
— today
This Week
—
— this month
Gold Bought
—
— today
Gold Refined
—
— today
Unrefined Inventory
—
— active branches
🚨 Alerts & Warnings
Auto-generated issues requiring attention
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📍 Branch Comparison
All branches — gold bought, refined, unrefined, refining %
Branch Transactions Revenue Bought (g) Unrefined (g) Refined (g) Refining % Batches Last Activity
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🔥 Gold In The Furnace
Branches with pending refining — awaiting completion
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💰 Branch Profit — This Week
Revenue vs ball cost vs expenses per branch
Branch Revenue Ball Cost Expenses Gross Profit Net Profit Margin
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Total Revenue: —
Total Ball Cost: —
Total Net Profit: —
🔥 Refining Insights
Batches and weight across all branches
Total Batches
All time
—
Total Refined
All time
—
Refined Today
—
Refined This Week
—
Refined This Month
—
Avg Batch Size
—
🏆 Top Refiners
Staff ranked by total refined weight
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📈 Monthly Refining Trend
Gold refined per month (last 6 months)
🔄 Recent Transactions
Latest across all branches
IDDateBranchTypeWeightTotal
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🛡️ Audit Log
Recent system actions
TimeActionUserTableIP
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Alerts Hub

All items requiring attention

🔔
Loading alerts…

Admin Sales

Sell refined gold from branch inventory

This Month — Sales
—
Total transactions
This Month — Revenue
—
Weight —
This Month — Profit
—
Revenue minus cost basis
📦 Available Inventory
Branch Pool Transactions Available (g) Cost Basis Cost/g
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Sales History
Ref Date Branch Pool Buyer Weight Price/g Revenue Cost Profit
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Branch Wallet

Track your branch balance and transaction history

Current Balance
—
Total Received
—
Total Spent
—
Wallet History
DateTypeDescription AmountBalance After
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Expenses

Track branch operating expenses

All Expenses
Date Category Description Recorded By Amount Status
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Profit Analysis

Branch refining profit and cost breakdown

Today's Net Profit
—
Revenue — · Cost —
This Week
—
Margin —
This Month
—
Expenses —
📦 Unrefined Gold Inventory
Balls purchased but not yet refined
Transactions
—
Total Weight
—
Amount Paid
—
Weekly Profit Trend
Last 12 weeks
Refining Batch Breakdown
Batch Date Weight (g) Ball Cost Revenue Gross Profit Margin
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Settings
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👤 Profile
Your personal and business information
—
—
—
ℹ️ To change your email address or username, use the Privacy & Security tab.
🔐 Privacy & Security
Password, login details, sessions and account safety
🔑 Change Password
✏️ Change Login Details
📧 Current email: —    👤 Username: —
🛡️ Two-Factor Authentication
Enable 2FA
Require a verification code on each login
💻 Session & Login Activity
Click "Load History" to see recent login devices and IPs.
👁️ Data Visibility Controls
Show revenue totals to Staff
Staff can see total revenue on their dashboard
Show customer names to Viewers
Viewers can see customer names in reports
⚠️ Danger Zone
Deactivate My Account
Temporarily disable your account. Reactivation requires an admin.
💲 Price Settings
Gold pricing, refining constants, commissions
Admin & Price Editors only
📈 Market Price
Price per gram = Blade ÷ 8
Auto-Update Price
Sync from external gold price API (requires API key)
🔬 Refining Constants
Pounds = Grams ÷ this value
Karat = (Density ÷ this) × 24
💸 Fees & Commission
Deducted from refining payout
Deducted from buy-balls payout
👥 Manage Users & Branches
Add users, assign roles, manage branches
Admin only
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🔔 Notifications
Control which alerts and channels you use
📱 Transaction Alerts
New Transaction
Alert when any transaction is recorded
Large Transaction Alert
Alert when a transaction exceeds GHS 10,000
Price Change Alert
Alert when gold market price changes significantly
Low Stock Alert
Notify when unrefined gold falls below threshold
📣 Delivery Channels
Email Notifications
Send alerts to your registered email
SMS Notifications
Send alerts to your registered phone number (Ghana)
Sound Alerts
Play a sound when a notification arrives
🖥️ System Settings
Theme, language, date format, backup
Admin only
🎨 Appearance
Dark Mode
Use dark theme across the application
📅 Date & Time
💾 Data Backup & Restore
Export creates a full JSON backup of transactions, settings, and user data.
📋 System Logs
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⚖️ Scale Settings
If your scale shows 240 but actual weight is 24g — set factor to 10. All gram inputs will automatically divide by this factor.
📋 Expense Limits
Staff cannot submit a single expense above this amount
Staff cannot exceed this total in expenses per day
Admin expenses always bypass this setting
📊 Report Settings
Default format, auto-generation, display preferences
📄 Default Format
🔄 Auto-Generation
Daily Report
Auto-generate end-of-day summary
Weekly Report
Auto-generate every Monday morning
Include Branch Breakdown
Show per-branch data in reports
Include Customer Names
Show customer names in exported reports
🛡️ Audit & Compliance
Activity logs, transaction history, fraud prevention
Admin only
📜 Logging Rules
Log All Transactions
Record a full log for every transaction
Log Login Activity
Track login attempts and device information
Log Settings Changes
Record whenever settings or accounts are modified
Log Deleted Records
Keep a permanent record of all deletions
📋 Compliance Settings
Data Retention Period
Regulatory Framework Ghana Gold Trading Act
Last Compliance Check —
🔒 Locked Accounts
Accounts locked after 5 failed login attempts. Auto-unlock after lockout period.
Click Refresh to check.
📋 Live Audit Log Viewer
TimeActionUserTableIP
Click Search to load logs
📥 Export & Reports
More
Expenses
Alerts
Customers
Reports
Calculator
Settings